Frequently Asked Questions
Please note that information provided about the programme and accommodation is subject to change due to weather conditions, maintenance requirements and other circumstances
What should I expect from the application process?
- Children should be enrolled using our online application form
- A member of our team will get in touch to arrange payment of the deposit and confirm your place
- Our team will contact you with further information about the course programme and travel arrangements (generally at the end of May)
- Specific details, itineraries, requirements and personal information will be confirmed in May
How do I enrol?
To enrol a child on Malvern College Summer School, please complete our online application form. A member of our team will then get in touch to arrange payment of the deposit and confirm your place.
What is the arrival procedure?
Airport arrival – your child will be met by one of our staff wearing Malvern College T-shirt with STAFF printed on the back. The staff member will be holding a sign with your child’s name or group name printed on, and they will co-ordinate the driver and onward journey to College.
Malvern College arrival – if you plan to drop your child at the college then you will be met by our summer staff at the main entrance. Times and details will be agreed on beforehand.
How will my child be assessed for their English lessons?
Students are tested on their first full day to assess their English level and ability. They are then placed in a class suited to their ability level. Each class has up to 16 students students. Students do not need to prepare anything for their lessons.
What sort of accommodation will my child be staying in?
All students stay in our boarding houses in single, twin or triple bedrooms with shared bathrooms and communal areas. Our pastoral staff are also residents in the boarding houses to ensure a high level of pastoral care.
Do you provide a laundry service?
Yes – we can provide a weekly laundry service. We ask that students bring a mesh laundry bag with them so that clothes do not go missing if they are unnamed. Details of the service are outlined on arrival. We recommend students not to bring expensive or very delicate items of clothing to go in the laundry service.
What does my child need to bring?
Please click here for the recommended packing list.
Our Summer weather can be quite changeable from hot sunny days to rain. If your child is used to very hot weather we recommend layers of clothing so they can adjust. We also advise that they bring clothes for wet weather conditions.
Our dress code is casual but students may wish to bring something more formal for our awards evening and farewell dinner.
Malvern College is set on a large campus so please bring sensible and comfortable footwear. We also do a lot of walking so a good pair of walking shoes is essential.
Swimming and sporting activities are included in the course schedule so please bring suitable clothing including a swimming costume if your child wishes to swim.
We provide towels for students in the boarding house but ask you to please provide an extra towel for swimming.
Will my child need pocket money?
The course fee paid fully covers everything for your child whilst they are with us.
Should your child wish to purchase souvenirs, sweets and any extra refreshments then we would recommend no more than £50 per week – there will be a small tuck shop available at certain times for pupils to purchase pre-packed snacks, sweets, crisps, drinks and fruit in the boarding houses, and on trips there will be a chance to do some personal shopping.
Our staff will keep their pocket money safe and together with their passport and flight tickets during their stay.
Can my child bring their mobile phone?
Malvern College has excellent wi-fi facilities, and this will be made available to pupils during their stay.
From experience, we have found that our students get much more from our courses when they are not distracted by their mobile phones and are able to focus fully on their lessons and activities.
Therefore mobile phones will not be permitted during lesson and activity times and we will ask pupils to hand them in for safe keeping. They will be returned to them at the first available opportunity, which is normally the next meal time.
What happens if my child is ill?
Parents are asked to complete a medical consent form prior to the start of the course so that we are authorised to take care of your child quickly and correctly should they require medical attention. If it’s a cold or another mild illness then they will be encouraged to continue to participate unless they don’t feel well enough. In that situation they would be asked to remain in their room with their meals being taken to them. Our staff would take care of them there until they feel well enough to join in fully again.
In the event of injury or more serious illness, our experienced staff will assess your child’s condition and decide if they need to see a doctor or visit the local hospital for treatment. We make every effort to contact parents / guardians beforehand.
Do I need to take out insurance cover for my child in the UK?
A comprehensive insurance cover is included in the cost of the course, and will be in place from the moment the deposit is paid and their place is confirmed.
Who can I contact in an emergency?
If you need to contact us in an emergency, you will be provided with the summer school mobile number. This is our summer school emergency number and will be answered by the Course Director or one of his/her staff.
For routine enquiries, during the working day, you are welcome to call the Malvern College Events office on +44 1684 581658 or email: [email protected]
What is the departure procedure?
Airport departure – your child will be taken to the airport and we will then see them through to passport control. We are unable to escort them further than this.
If your child is registered as an Unaccompanied Minor with their airline we will check them in with the airline staff. Please provide us with details of any arrangements in regard to this.
Pick up from College – please advise in advance if you plan to collect your child from the college so we can make the necessary arrangements.